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Indexing is the process of looking at files, email messages, and other content on your PC and cataloging their information, such as the words and metadata in them. When you search your PC after indexing, it looks at an index of terms to find results faster.
Much like having an index in a book, having a digital index allows your PC and apps to find content faster by looking for terms or common properties such as the date a file was created. A fully built index can return answers to searches such as «Show all songs by Coldplay» in a fraction of a second, versus the minutes it could take without an index.
Apps you install may also add their own information to the index to speed up searching. For example, Outlook 2016 adds all emails synced to your machine to the index by default and uses the index for searching within the app.
Your Windows 10 PC is constantly tracking changes to files and updating the index with the latest information. To do this, it opens recently changed files, looks at the changes, and stores the new information in the index.
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On a typical user’s computer, the Indexer indexes fewer than 30,000 items. On a power user’s computer, the Indexer might index up to 300,000 items. If the Indexer indexes more than 400,000 items, you may begin to see performance issues. For more information, go to Size of the index database.
The Indexer can index up to 1 million items. If the Indexer tries to index beyond that limit, it may fail or cause resource problems on the computer (such as high usage of CPU, memory, or disk space).
By default, the Indexer indexes any Outlook mailboxes on the computer. If a mailbox contains more than 6 million items, the performance of the Indexer may degrade. For more information, go to the «Change Outlook settings» section.
As the number of indexed items grows beyond 400,000, the index database grows considerably regardless of the size of those items. The size of the items also affects database size. A database that contains either a few large files or a large number of smaller files can affect performance. Both factors together can compound the problem. The Indexer tries to compress the index data. However, this approach becomes less effective as the index database grows.
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The search tool in Windows 10 has, with different feature updates of the operating system, both increased and decreased its integration with both Cortana and with File Explorer. These often-shifting changes to how search works leads to glitches—some of which present an easy fix.
When Windows search isn’t working, it’s almost always a simple software problem. The system may just need a restart to get it working again. Other possible causes could be network-related or the search system itself having a service interruption.
Actively scan device characteristics for identification. Use precise geolocation data. Store and/or access information on a device. Select personalised content. Create a personalised content profile. Measure ad performance. Select basic ads. Create a personalised ads profile. Select personalised ads. Apply market research to generate audience insights. Measure content performance. Develop and improve products.
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If you’re running Windows 10 May 2019 Update (version 1903) or later versions and Windows can detect a problem, we’ll run the Search troubleshooter automatically. This troubleshooter will reset Windows Search back to the default experience. View your troubleshooter history under Settings > Update & Security > Troubleshoot > View History. Follow the steps below if your issue is still not resolved.
Windows 10 lets you choose when and how to get the latest updates to keep your device running smoothly and securely. To manage your options and see any available updates, select the Start button, and then go to Settings > Update & Security > Windows Update > Check for updates. Install any available updates, and then restart your computer if the updates require it.
If the previous suggestions don’t fix the problem, let us know by sending feedback in the Feedback Hub. Provide details, such as a description of the problem, screenshots, log files, and any other information that might be helpful. In the Feedback Hub, select the appropriate category and subcategory. In this case, submit your feedback in the Cortana and Search category.